Executive Administrative Assistant


New Haven, CT, US, 06510

Category:  Operations Support

Feel Good About Doing Good

The Knights of Columbus is a tax-exempt Catholic fraternal benefit society that provides financial security to members and their families through our life insurance, long-term care insurance, disability income insurance, investment and annuity products. Charity is at the core of our missions: our profits are donated to help those in need and to support our faith - $1.73B over the past ten years.


While we have many employees who are not Catholic, we follow the Church’s teachings in our investment strategies and our employee benefits. As part of our religious mission, we support the pro-life cause by contributing to the March for Life and pregnancy resource centers, we oppose assisted suicide and euthanasia, we are evangelists for the Catholic faith, and we help Christians who are facing religious persecution in the Middle East.  We all work together to support our two million members as they volunteer to help others in their parishes and communities around the world.


Share Your Talent. Live Your Purpose.

We are a growing and purpose-driven community of professionals. Join us to discover how you can meet your goals and ours!


As a member of the Supreme Secretary's staff, the main focus of the job is preparing official minutes from various Executive meetings and preparing materials for quarterly Board Meetings.  Secondary responsibility is providing backup administrative support for Supreme Executives including scheduling appointments and meetings, handling incoming communications, filing, and performing various other administrative duties. Provides coordination and administrative support for special projects and committees. Maintains confidentiality.

The Executive Administrative Assistant is required to be onsite five days per week.

Core Responsibilities


  • Assists in preparation for quarterly Board Meetings, including tracking, monitoring and following the progress of open action items.
  • Prepares official minutes of Executive meetings, maintains records and researches incoming inquiries.
  • Assists with and provides research/background information, content development.
  • Answers and screens emails, accepting and providing information. Replies to the email, if possible. Manages external contacts for supervisor proactively understanding who they are, and which are priority contacts; keeps track of periodic communication needed for priority contacts.
  • Types various documents. May compose letters or memos. Performs specialized or confidential secretarial work.
  • Maintains supervisor’s schedule. Arranges appointments and meetings, frequently with other senior-level individuals outside the organization as well as internal departments.


Skills Qualifications


  • Editing and proofreading skills
  • Excellent typing/word processing skills
  • Good grasp of grammar
  • Must be customer service oriented with strong oral and written communication skills
  • Time management and prioritization of work; attention to detail
  • Strong organizational and coordination skills to support multi-tasking
  • Professional demeanor and ability to defuse emotional situations in a calm manner
  • Proven ability to work independently to accomplish duties and special assignments
  • Effective oral and written communication skills
  • Detail-oriented
  • Microsoft Office, including Word, Excel and PowerPoint


  • Knowledge and understanding of the KofC organization desirable, Ingenium,


  • Associate's degree
  • 5-7 years of experience in a related field or equivalent combination of training and experience


The wage range for this role takes into account a broad array of factors that are considered in making compensation decisions, including but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs.  The range below applies as long as the work is performed in Connecticut; the Knights of Columbus reserves the right to adjust the wage range if the position is performed in another location.  At the Knights of Columbus, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $49,200-,76,200.

Authorization to work in the United States is required

This position is not eligible with visa sponsorship. 

Physical Demands

Must be able to remain in a stationary position for a majority of the workday.

KofC Cares

Our mission is focused on family and faith, and we support our employees in seeking a balanced life.


Employee benefits include:


Time Away: 13 paid holidays per year in addition to vacation and paid sick leave, and flexible workweek schedules.


Professional Development: Certifications, designation, and tuition reimbursement.


Retirement Benefits: 401(k) retirement savings plan with matching company contributions, and cash balance retirement plans fully funded by the company.


Health and Wellness:


  • Short-term disability and term life insurance fully paid for by the company;
  • Up to 12 weeks of childbirth leave under STD policy.
  • One week of fully paid parental leave for all new parents, including adoptive and foster parents.
  • A variety of health insurance options, including premium-level family coverage and a pre-tax Health Savings Account with employer contributions. The Order's health plans do not cover abortion, sterilization, or contraception, and the Order has helped advocate for other employers who do not want to provide coverage.
  • Long-term disability insurance;
  • Dental insurance;
  • Vision insurance;
  • Health club membership reimbursement;
  • Employee Assistance Program


Nearest Major Market: New Haven
Nearest Secondary Market: Hartford