Administrative Lead

#LI-Onsite

Overview

The Administrative Lead directly supports the Supreme Knight and the effective operation of his Executive Office. This role provides administrative, governance, and operational support to the Executive Office of the Supreme Knight (EOSK), helping ensure that communications, scheduling, board activities, and executive processes are organized, timely, and handled with professionalism and discretion.

The Administrative Lead works closely & assists the Director & Administrative Assistant to the Supreme Knight in their role as being the key resource for executive office coordination, board support, and special projects.

Core Responsibilities

Supreme Knight Assistance

• Directly assist the Supreme Knight with daily administrative needs, including managing his schedule.
• Support the daily operations of the Supreme Knight and his Executive Office.
• Coordinate complex calendars, meetings, and executive schedules.
• Prepare briefing materials, agendas, correspondence, presentations, and reports.
• Assist with guest logistics and meeting preparation.
• Handle confidential information with professionalism and discretion.

Board and Governance Support

• Assist with planning and coordination of Board and Committee meetings.
• Ensure timely distribution and organization of governance documents.

Administrative Operations

• Maintain executive office files, records, and document repositories.
• Support consistent use of office procedures, templates, and administrative standards.
• Monitor workflow and follow up on assignments, action items, and deadlines.
• Coordinate meeting logistics, technology needs, hospitality, and special events.

Stakeholder Coordination

• Coordinate high-profile visits, meetings, and special projects.
• Partner with internal departments to ensure timely communication and execution of executive office priorities.
• Liaise with the Archives Department to ensure appropriate Executive Office materials are preserved.

Team Support

• Help maintain service standards and efficient administrative processes across the Executive Office.
• Contribute to process improvements and operational effectiveness

Skills Qualifications

Required:

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and follow-through.
• Professional judgment, discretion, and confidentiality.

Strong interpersonal skills and ability to build collaborative relationships

 Preferred:

Knowledge and understanding of the KofC organization

Education

Required:

• Bachelor’s degree
• 5-7 years of experience in a related field or equivalent combination of training and experience
• Experience working with senior executives and confidential information

Compensation

The wage range for this role takes into account a broad array of factors that are considered in making compensation decisions, including but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs.  The range below applies as long as the work is performed in Connecticut; the Knights of Columbus reserves the right to adjust the wage range if the position is performed in another location.  At the Knights of Columbus, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $70,500-$120,000.  

Physical Demands

Authorization to work in the US is required.

This position is not eligible for visa sponsorship. 

Are you willing to work onsite in New Haven, CT?